Policies and Procedures

 

SkillsUSA Georgia strives to remain current with policies to ensure all participants remain safe, operational procedures function smoothly, and for participants to respect and value all other participants. The following policies were reviewed by the SkillsUSA Georgia Board of Directors on April 13, 2022. This review was completed to ensure all SkillsUSA Georgia policies and procedures remain effective and current for our State Delegation. The following SkillsUSA Georgia policies remain approved by the SkillsUSA Georgia Board of Directors. These policies will be strictly enforced and no exceptions will be made. 

 

• Table of Contents: 

  • Adult to Student Ratio Policy

  • Housing Policy

  • Hotel Room Policies 

  • Proctoring Policy

  • Assurance Form and Advisor Code of Conduct Process

  • Late Registration Fee Policy 

  • Onsite Payment Fee Policy 

  • Cancellation Policy

  • Dress Code Policy

  • Medallions Policy 

  • Awards Session for National Advancement Policy

  • SLSC Grievance Procedure 

 

Adult to Student Ratio and Supervision Policy:

SkillsUSA requires each school chapter to have one advisor or adult chaperone for every ten students. When participating in SkillsUSA events, there must be a school employee present for each school registered. SkillsUSA requires each school to have a male and female chaperone if traveling with both male and female students. A female advisor cannot travel without a male chaperone or advisor if traveling with all male students. A male advisor cannot travel without a female chaperone or advisor if traveling with all female students. If a male or female advisor from different schools are sharing the responsibility of supervising their male and female students, each advisor must submit a letter from their school principal or CTAE director. This letter must be on school letterhead, with the principal and/or CTAE director’s signature, stating that both schools agree to the shared responsibility of supervising male and female students. Each advisor must complete the form and submit their individual letter. The letters must be submitted by the registration deadline. The upload will be labeled as Student Supervision Verification Upload. Each conference will have a link to upload the Student Supervision Verification letter. 

 

Housing Policy: 

Chapters must abide by hotel policies for each conference. This means that schools must stay at the conference hotel unless otherwise specified on the conference webpage. In order to commute to SLSC a school must be within 25 miles of the conference center. In order to be approved for commuting, the school principal must submit a letter to SkillsUSA Georgia indicating that the school is within the 25 mile radius and that the chapter will be commuting and not staying in another hotel property. No exceptions will be made for outside the 25 mile radius. Each chapter that is within the 25 mile radius must pay the $50 commuting fee. 

 

Hotel Room Policies:

SkillsUSA Georgia holds the Hotel Room Policies that all participants at a SkillsUSA event will abide by the following policies: 

1. I will spend each night in the room of the hotel/motel to which I am assigned.

2. I will strictly abide by the curfew established and shall respect the rights of others by being as quiet as possible after curfew.

3. I will not enter any hotel room other than the one to which I am assigned. I understand that I am assigned a hotel room for the sole purpose of overnight accommodation.

4. I will not leave the hotel/motel without the express permission of my advisor or state SkillsUSA director. Should I receive permission, I will leave a written notice of where I will be.

 

I agree that if, for any reason, I am in violation of any of the rules of the conference, I may be sent home at the expense of my school or myself.

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Proctoring Policy:

Advisors, please ensure you submit all required documents for the proctor by the appropriate deadline. All deadlines, proctor form, and proctor form submissions, are located in the information provided under each conference where a proctor form is required. Please ensure students are under proctor supervision during the entirety of the testing. Violators are subject to disqualification. 

 

Assurance Form and Advisor Code of Conduct Process:

Step 1: 

• Every participant traveling to a SkillsUSA Georgia event must complete the Registration, Personal & Liability Form.

• Registration, Personal & Liability Forms cannot be signed electronically. 

• All conferences - All Registration, Personal and Liability Release forms of all conference-registered school representatives (including, but not limited to instructors, participants, chaperones and observers) will remain in the possession of the advisor at all times during the SkillsUSA Conference. You will find the Registration, Personal and Liability form below. 

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Step 2: 

• The Assurance Form and the Advisor Code of Conduct are the only forms that need to be uploaded.

• Every advisor is responsible for uploading the Assurance Form and the Advisor Code of Conduct by the designated published date. 

• SkillsUSA WILL NOT collect the Registration, Personal and Liability Form. 

• Assurance forms cannot be signed electronically. 

  • Print a copy of the assurance form (one form per advisor)

  • Print a copy of the advisor code of conduct (one form per advisor)

  • Each advisor must sign and date the assurance form and advisor code of conduct 

  • Each form must be signed by a school administrator 

  • Scan the assurance form and advisor code of conduct and proceed to upload both forms in the Advisor Forms Upload location

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Step 3:  

• Upload the Assurance Form and Advisor Code of Conduct by the designated published date. 

• Every advisor is responsible for uploading the Assurance Form and Advisor Code of Conduct by the designated published date. 

• Assurance forms cannot be signed electronically. 

  • Print a copy of the assurance form (one per advisor)

  • Print a copy of the advisor code of conduct (one per advisor)

  • Each advisor must sign and date the assurance form and advisor code of conduct 

  • Each assurance form and advisor code of conduct must be signed by a school administrator 

  • Scan the assurance form and advisor code of conduct and proceed to upload both forms in the Advisor Forms Upload location

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Late Registration Fee Policy:

If an advisor registers anyone late for any SkillsUSA event, there will be a processing and handling fee of $20 per registrant. The state office will accept late registration until it is no longer able to do so (dates will vary depending on the conference planning process). SkillsUSA Georgia does not allow late registration for career competitors under any circumstances. Please help us by registering for all events on time!
 

Onsite Payment Fee Policy: 

If a chapter does not submit payment by the deadline, there will be an onsite payment fee of $50.00 per chapter. Please see all payment deadline dates in each conference information section and plan accordingly.

 

Cancellation Policy:

Cancellations are not allowed after the registration deadline. No refunds will be issued after the registration deadline. This is because we base purchasing items off our registration numbers. Immediately following the closure of registration SkillsUSA Georgia office begins planning conference logistics and purchasing items based on the closing registration numbers. The SkillsUSA Georgia office pushes registration deadlines back as far as possible for schools. 

 

Dress Code Policy:

 

Region/SLSC Georgia Career Competition Clothing: 

Contestants must wear the approved SkillsUSA clothing or official contest clothing specified for their particular career competition or be subject to a penalty of up to 5% of the total points available. Each technical standard provides a picture of what is the approved contest clothing. The logo is not required to be on the clothing. However, if a competitor advances to the National Leadership and Skills Conference, they are required to have the SkillsUSA logo. 

 

SLSC Awards Ceremony:

Contestants may wear the approved SkillsUSA clothing, official contest clothing specified for their particular career competition, or follow the dress code as follows. JEANS, JOGGERS, T-SHIRTS, NOR LEGGINGS are not permitted. Only professional clothing will be permitted. Anyone in jeans, joggers, leggings, and/or t-shirts will not be permitted on stage to accept their medallion. Only students will be allowed to go backstage to collect their medallion and/or prizes. No advisors will be allowed backstage unless they are accompanying a student with a disability. 

 

Region Medallions/Awards Policy:

SkillsUSA Georgia holds the policy that no medallions or prizes will be mailed in the event of an absent winner at SkillsUSA Georgia Awards Ceremonies. Please ensure your school has a representative present to accept medallions and/or prizes on stage at the SkillsUSA Georgia Awards Ceremonies. This policy applies to all events where awards are given. No certificates, lapel pins, plaques, medallions, etc. will be mailed, delivered, or picked up. 

 

SLSC Medallions/Awards Policy:

Attendance is required at the SkillsUSA Georgia Awards Ceremonies. SkillsUSA Georgia holds the policy that no medallions or prizes will be mailed in the event of an absent winner at SkillsUSA Georgia Awards Ceremonies. Please ensure your school has a representative present to accept medallions and/or prizes on stage at the SkillsUSA Georgia Awards Ceremonies. This policy applies to all events where awards are given. No certificates, lapel pins, plaques, medallions, etc. will be mailed, delivered, or picked up. 

 

Awards Session for National Advancement Policy:

Attendance is required at the SkillsUSA Georgia State Leadership & Skills Awards Ceremony. If first place winners are absent they will not advance to the National Leadership & Skills Conference. Please ensure your school has a representative present to accept medallions and/or prizes on stage at the SkillsUSA Georgia State Leadership & Skills Conference. If there is an emergency situation or special circumstance, you can submit a request to be reviewed by the SkillsUSA Georgia Board of Directors Executive Committee. The SkillsUSA Georgia Board of Directors Executive Committee will review the submitted request and vote to uphold or overturn the policy in that situation. An emergency or special circumstance does not include poor planning. Please submit the request by completing this form. This request must be submitted by 5:00 p.m. of the next business day following the State Leadership & Skills Conference Awards Ceremony.

 

SLSC Grievance Procedure:

When handling a concern pertaining to career competitions, the person must remain polite, respectful, and professional at all times. The first step is to discuss the matter with the technical chair of the career competition. If the matter is not discussed politely, respectfully, and professionally, the person will be asked to leave the career competition site. The concern must be regarding a written rule within the Technical Standards of the contest. 

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If the concern is not reconciled with the technical chair of the career competition, a grievance should be filed. A predetermined grievance committee of at least three people will be established to rule on grievances prior to, during, and immediately following the contests. This committee will receive proposals, based only upon specific violations of rules, regulations or apparent errors in scores. You must cite the exact page number and section number of the rule(s) allegedly violated. The grievance committee will then interview appropriate individuals and gather documentation to make their decisions. A grievance must be filed within thirty minutes after the completion of the career competition. The SkillsUSA Grievance form is found here.

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When an error in scoring is clearly documented at any time prior to the National Leadership and Skills Conference (NLSC), the actual winner (the one with the highest documented score) will receive the appropriate state medal. If it is gold, he/she will represent the state at the national SkillsUSA Championships. This is not to imply that the student who thought he/she was the winner would be embarrassed in any way or that his/her medal would be taken away.